IT Initiatives are efforts that change how the campus does business; that have broad campus leadership/executive sponsorship backing and commitment; and that have significant campus resources dedicated to them to ensure their success.
The university is implementing new IT governance and structure in an effort to guide UW-Madison decision-making on IT priorities and create additional effectiveness.
Sponsored by the Office of the CIO and Vice Provost of Information Technology in partnership with campus affiliates, the IT Connects initiative seeks to coordinate skill-building in the areas of leadership and information technology competency. Oversight …
IT Policy Review
A governance team is evaluating the current array of campus IT policies, what functions they serve, their effectiveness, gaps, and need for updates and process improvement. More info to be made available later in 2017.
IT Projects have a limited-term duration and can vary in scope and campus reach. All projects, regardless of size, are undertaken in support of delivering on the 2015-2019 Campus Strategic Framework, thereby furthering our mission of Teaching, Research and Outreach. Projects have unique goals and objectives, typically to bring about beneficial change or added value.
This project will identify issues related to IT titling and compensation on the UW-Madison campus. While it is being done in preparation for the joint UW System/UW-Madison Title and Total Compensation Study, there are likely to be issues not dependent on the study which the project will convey to the appropriate stakeholders.
The UW-Madison is transitioning to the Canvas learning management system (LMS) over the next two years. The plan is to adopt Canvas as the single, centrally supported LMS, and to discontinue campus support for D2L and Moodle by 2018.
UW-Madison is transitioning to a new telephone and voice platform. The original State of Wisconsin contract for AT&T Centrex (analog and ISDN) telephone service has ended. The contract extension includes price increases intended to motivate State agencies to move to new technology.UW-Madison will be using Cisco VoIP technology with access to the telephone network for local and long distance calling via AT&T. This will be the mandatory telephone service for UW‑Madison.
Project Intake and Process Improvement
A diverse campus group has been formed to establish an IT project intake and prioritization process. Using the new IT Governance structure, the process being constructed is designed to help project owners and sponsors develop a business case and connect their proposed IT projects to campus strategic priorities. The process is nearing completion and adoption in the fall of 2017.
IT Services Inventory
The aim of the IT services inventory is to provide the basis for an ongoing services catalog, highlight where there may be similar services existing on campus today and examine how campus might gain potential efficiencies. The services catalog also helps map IT services to business services so that we can ensure our efforts support the campus mission. The initial inventory is on track to be published in the fall of 2017.
In an effort to better understand the total IT “spend” for the Madison campus, a project was launched in 2015 to collect budget data from all campus units. An initial report indicated that total spending on IT-related matters was in the range of $165-$175M. There are approximately 30 different units across campus that have distinct “IT spending” and all of those participated in these reports.
The second spend report was compiled for the fiscal year 2016. Not surprisingly, the total spend in that year fell in about the same range as the prior year. The team did make some improvements in the second version (such as separating capital spending from ongoing operating expense and clarifying some of the definitions used to gather the data). Budget information gathering methods will be fine-tuned and repeated annually.
For more information about projects, contact the Office of the CIO.