Getting started with email and calendar

  • 4 minutes to read
  • Last updated May 6, 2016

Looking to set up your email for the first time? This is where to get started.

Office 365 is UW-Madison’s central email and calendaring service, providing free email address to faculty, staff, and students.

How do I connect to Office 365?

Go to the Outlook Web App. It lets you use a web browser to access your mailbox from any computer that has an Internet connection.

You can also use a desktop, mobile or tablet application.

Not sure which option to use? Learn more about each client’s technical capabilities.


Once you’re logged in to Office 365, simply click the icon in the upper left (indicated in the screenshot below):


screenshot shwoing how to toggle between OWA apps

Click the > symbol next to “More” within the “Folders” menu.



First, click on “New.”




Then complete the appropriate fields (To:, Cc:, Subject:, and the body of your email) and click “Send.”



Click the gear icon to see your settings options. Click on the appropriate setting and make your changes. Make sure to click “Ok” when you’re finished.



First click on your photo (or silhouette) and then “Sign out.”



First, select “Calendar” from the apps pulldown (see “How do I toggle between email and calendar?” above). Once your calendar opens, select “New.”




Select the date you want to hold your meeting.




Double click the time slot you want to hold your meeting:




Then complete the appropriate fields (Event name, Location, etc.). To add attendees, click the + sign to the right of Attendees.



In the upper right of your screen, you’ll see options below your image.



Optional settings

Add your signature (Optional)

Add your signature to each client that you use. Instructions are available here.

Create rules to help organize your mail (Optional)

Through the Outlook Web App, you can create rules to automatically move your emails into distinct folders.

Still have questions? See these help documents: