University of Wisconsin–Madison
Glyph of calendar & email

Getting started with email and calendar

4 minutes to read | Last updated May 6, 2016

Office 365 is UW-Madison’s central email and calendaring service, providing free @wisc.edu email addresses to faculty, staff and students. Learn about how to use Office 365 here.

How to connect

Not sure which option to use?

Learn more about each client

In Practice

  • How do I toggle between email and calendar?

    Once you’re logged in to Office 365, simply click the icon in the upper left (indicated in the screenshot below):

    screenshot shwoing how to toggle between OWA apps

  • How do I view my email folders?

    Click the > symbol next to “More” within the “Folders” menu.

    screenshot of Office 365 email client with mouse pointer hovering over the

    Then complete the appropriate fields (To:, Cc:, Subject:, and the body of your email) and click “Send.”

    screenshot depicting email header fields,"to", "CC", and "Subject"

  • How do I change my settings?

    Click the gear icon to see your settings options. Click on the appropriate setting and make your changes. Make sure to click “Ok” when you’re finished.

    screenshot of the Office 365 email client settings menu

  • How do I log out of Office 365?

    First click on your photo (or silhouette) and then “Sign out.”

    screenshot of the Office 365 logout menu option

  • How do I schedule a meeting?

    First, select “Calendar” from the apps pulldown (see “How do I toggle between email and calendar?” above). Once your calendar opens, select “New.”

    screenshot of office 365 calendar client, with a mouse pointer hovering over the "new" meeting button.

    Select the date you want to hold your meeting.

    screenshot of the Office 365 calendar showing a mouse pointer hovering over a date, to schedule a meeting.

    Double click the time slot you want to hold your meeting:

    screenshot showing the mouse pointer hovering over a specific meeting starting time

    Then complete the appropriate fields (Event name, Location, etc.). To add attendees, click the + sign to the right of Attendees.

    screenshot of Office 365 Calendar showing the selection of meeting invitees, and the location

  • How do I change my calendar view from week to day (or vice-versa)?

    In the upper right of your screen, you’ll see options below your image.

    screenshot of Office 365 Calendar showing the mouse pointer hovering over the links to change the view from day to week to month

Optional settings

Add your signature to each client that you use. Instructions here

Create rules in the web client to automatically move your emails into distinct folders. Instructions here

Still have questions? See these help documents:

Get help

The DoIT Help Desk staff can answer any questions you may have about email and calendar, or connect you with the right group.

Email us