University of Wisconsin–Madison

Infrastructure Technology Advisory Group

At a glance

Next meeting

May 21, 2018 3:00pm-4:30pm

B109 Computer Science, 1210 Dayton St

Works in progress

Current group

All groups

ITAG Members

Name Role Campus Unit
Steve Barnet Non-DoIT appointee from the Divisional Technology Advisory Group (DTAG) WIPAC
Kevin Cherek Appointee from the Vice Chancellor for Finance and Administration AIMS
Steve Hahn Appointee from the Provost Office Enrollment Management
Elizabeth Harris Non-DoIT appointee from T&L Technology Advisory Group (TLTAG) College of Engineering
Joe Johnson  Appointee from Cloud Infrastructure Group CIO Office
Steve Krogull DoIT Director of System Engineering & Operations (SEO) DoIT
Richard Kunert Non-DoIT appointee from Network Advisory Group (NAG) BioTech Ctr
Kristen McRoberts Appointee from the Division of Enrollment Management DEM, Financial Aid
Scott Nolin Non-DoIT appointee from the Research Technology Advisory Group (RTAG) Space Sciences
Dundee McNair Non- DoIT appointee from the Administrative Council (AC) Nursing
Dawn McCauley Director, IT Center of Excellence CIO Office
Jason Pursian Non-DoIT appointee from Madison Information Security Team (MIST) CALS
Tyler Schultz Non-DoIT appointee from SMPH SMPH
Alan Silver Non-DoIT appointee from CCI Infrastructure Advisory Group Chemistry
Jeanne Skul DoIT Director of Network Services (NS) DoIT
David Towers Non-DoIT appointee from the Divisional Technology Advisory Group (DTAG) School of Business
Melissa Tran DoIT Director of Enterprise Internet Services (EIS) DoIT
Bob Turner Chief Information Security Officer CIO Office
TBD Appointee from the Division of Intercollegiate Athletics  
TBD
DoIT Chief Operating Officer (COO)
 

IT Infrastructure Technology Advisory Group Meeting Dates

All meetings will be held the 3rd Monday of the month in Room B109, Computer Science from 3:00pm-4:30pm

 

Charter

  • View draft

    IT Infrastructure Advisory Group

    University of Wisconsin­ Madison

    Charter

     

    October 18, 2016

    Revised February 17, 2017

     

    Purpose of this Charter Document

    This charter defines the shared direction, guiding principles, membership, and roles and responsibilities for the IT Infrastructure Advisory Group and its sub­committees. This charter will be reviewed and updated annually.

     

    Authorization to Operate

    The following individual has authorized the IT Infrastructure Advisory Group and will serve as its executive sponsor.

     

    Name

    Title

    Role

    Rafi Lazimy

    Executive Director for IT Planning and Strategy

    Executive Sponsor

     

     

    Mission

    The IT Infrastructure Advisory Group exists to:

    • provide strong representation of and advocacy for the information and technology infrastructure needs of colleges, schools, and administrative units at UW­Madison;
    • provide active leadership, guidance, and decision support related to the alignment of IT infrastructure priorities and investments with the core missions of teaching and research at UW­Madison;
    • provide analysis, evaluation, and endorsement of proposed IT policies, resolutions, initiatives, operations, and projects which strive to advance the mission of UW­Madison;
    • provide recommendations concerning the information and technology needs and priorities of colleges, schools, and administrative units to senior levels of IT

    Service Areas

    The IT Infrastructure Advisory Group will review and make recommendations on campus core infrastructure operations and projects from the following areas:

     

    • Networking
    • Data Centers
    • Storage
    • Hosting
    • Identity Management
    • Campus Enterprise Systems
    • Others as Needed

     

    Guiding Principles and Values

    The IT Infrastructure Advisory Group is guided by the following values, principles, and philosophies:

    • Inclusivity: the IT Infrastructure Advisory Groupmembershipstrivestoberepresentativeofcampusand welcomingtoallguestsatmonthlymeetings
    • Transparency: the IT Infrastructure Advisory Groupiscommittedtotransparencyand
    • Clarity and Consistency: the IT Infrastructure Advisory Groupstrivesfortheuseofcommonlanguage,models,and
    • Stewardship: the IT Infrastructure Advisory Groupiscommittedtofosteringinnovationandscaling/leveraging–as
    • Stewardship: the IT Infrastructure Advisory GroupwillpromotesharedITarchitecturalstandardsandwillbevigilantinexploring/assessingemerging
    • Stewardship: the IT Infrastructure Advisory Groupwillstrivefortheuseofacommontotalcostofownershipmodelthatincludesopportunity
    • Stewardship: the IT Infrastructure Advisory Group will be active participants in implementing IT services and will strive to fully understand campus IT needs and promote sound stewardship practices that meet the requirements.
    • Engagement: the IT Infrastructure Advisory Group is committed to involving and engaging stakeholders who have as needed expertise in planning, development, and implementation, such as IT architects, IT security, legal services, records management, internal audit, risk management, accessibility advocates, and procurement.
    • Education: the IT Infrastructure Advisory Group will focus significant effort on informing our campus community about generally accepted practices, ways to reduce risk, their roles and responsibilities in their use of IT, and how to navigate to acquire services.
    • Professional Development: the IT Infrastructure Advisory Group is committed to training and development as a priority in order to maintain and enhance skills and capabilities across our IT community.
    • Service: the IT Infrastructure Advisory Group is committed to a campus­wide service­centric focus and

     

    About the IT Infrastructure Advisory Group

    The IT Infrastructure Advisory Group will be comprised of a mix of business and technology officials from schools, colleges, divisions, and administrative units from around campus. These members are leaders in their respective part of campus and are instrumental in both crafting and implementing new strategies.

     

    Members of the IT Infrastructure Advisory Group share these characteristics:

     

    • Members of the IT Infrastructure Advisory Group should be engaged in campus­wide initiatives involving technology.
    • Understanding the budget climate and the need for administrative efficiencies, IT Infrastructure Advisory Group members are aware of the benefits of partnership, collaboration and will use these techniques when approaching issues.
    • School, college, division, or other unit leaderships look to IT Infrastructure Advisory Group members for advice on direction and resource prioritization. By virtue of the breadth of their engagement on campus­wide issues, IT Infrastructure Advisory Group members will have already worked to optimize their resources to meet the needs of their area and will share this knowledge more broadly.
    • Although effective on their own, IT Infrastructure Advisory Group members recognize that the collective whole is greater than the sum of its parts.
    • School and College CIOs are involved in research, teaching and learning, administration and outreach, providing them a very broad view of where projects and initiatives will fit into campus mission and strategy.

     

     

    Roles

     

    The IT Infrastructure Advisory Group) will have a campus­wide leadership role that is broad in scope and mirrors the responsibilities of divisional administrative and technology officials. More explicitly, the IT Infrastructure Advisory Group may state any combination of the following roles in agenda topics, projects, and other activities:

     

    • Leadership role: The broad scope of responsibilities and functions of divisional administrative and technology officials.
    • Advisory/expert role: Evaluation of proposed IT policies, resolutions, initiatives and projects concerning the technology needs and priorities of divisions.
    • Recommendation role: Recommendations concerning the technology needs and priorities of divisions to senior levels of IT governance.
    • Catalyst role: Proactively proposing and advocating for advancements in the campus IT landscape.
    • Collaborative/support role: Designing and overseeing change initiatives.

     

    Operations

     

    IT Infrastructure Advisory Group will hold a general meeting monthly, with agenda and supporting materials provided one week prior.

     

    Executive Agenda Team

     

    The IT Infrastructure Advisory Group will have an Executive Agenda Team which will serve to quickly and agilely organize the IT Infrastructure Advisory Group’s work, and to be responsive to IT Infrastructure Advisory Group’s request queue.

     

    The Team will meet at least once per month with agenda and supporting materials provided at least three days prior to the meeting.

     

    The Executive Agenda Team will consist of an elected Chair, Incoming Chair, the most recent Past Chair, the DoIT COO, and the Executive Director for IT Planning and Strategy. If the DoIT COO is not an elected member of the Executive Agenda Team, he/she shall serve in an ex-officio role. The Past Chair will be the liaison to the ITC, assist in oversight of meeting minutes, and facilitate IT Infrastructure Advisory Group meetings in the absence of the Chair.

     

    Near the end of each year, the Chair shall call for nominations for a new Incoming Chair and hold elections from standing members who will continue to serve on the IAG. At the last meeting of each year, the IAG will announce a new Incoming Chair. The existing Incoming Chair will transition to the Chair role. The current Chair will transition to a Past Chair role. This pattern gives the Executive Agenda Team stability, eases the transition to the Chair role, and provides more opportunities for leadership experience.

     

    Sub-Committees

     

    The IT Infrastructure Advisory Group will make use of sub-committees comprised of Subject Matter Experts (SME) to analyze problems, evaluate projects, recommend solutions, and sometimes implement initiatives. Sub-committee membership will be by appointment from IT Infrastructure Advisory Group members. Sub-committees are intended to leverage and engage the larger IT community and will frequently be comprised of non­IT Infrastructure Advisory Group members.

     

    Sub-Committees will primarily report directly to the IT Infrastructure Advisory Group Executive Agenda Team with updates provided to IT Infrastructure Advisory Group during its general meeting. The Executive Agenda Team will assess progress and provide feedback. The Executive Agenda Team will forward relevant work from sub committees to senior levels of IT governance as necessary. Sub-committees will report at least annually to IT Infrastructure Advisory Group during a general meeting.

     

    Some committees will be standing and some will be dynamic depending on the subject matter they are working with.

     

    Engagements with Existing Governance Groups

     

    • IT Steering Committee
      • The IT Infrastructure Advisory Group will route issues which are operational or require prioritization directly to the IT Steering Committee in order to support ITC’s focus on policy and strategy related topics.
    • ITC
      • The IT Infrastructure Advisory Group will route issues related to policy and strategy to ITC for faculty endorsement before being presented to the IT Steering Committee.
      • The IT Infrastructure Advisory Group will request an ex­officio representative to attend ITC meetings.
    • Other Groups
      • Because membership of IT Infrastructure Advisory Group includes both technology and business officials, a stronger relationship can be maintained with the Administrative Council, the Teaching & Learning Advisory Group, the Research Technology Advisory Group and the Divisional Technology Advisory Group.

     

    Membership

     

    The IT Infrastructure Advisory Group is intended to provide divisions the opportunity to be engaged in campus­wide information and technology decisions relating to core campus IT technology services.  Membership will consist of the following:

     

    • DoIT Chief Operating Officer (COO) – Chair
    • Chief Information Security Officer (CISO)
    • DoIT Director of Network Services (NS)
    • DoIT Director of System Engineering and Operations (SEO)
    • DoIT Director of Enterprise Internet Services (EIS)
    • Non-DoIT appointee from the Divisional Technology Advisory Group (DTAG)
    • Non-DoIT appointee from the Research Technology Advisory Group (RTAG)
    • Non-DoIT appointee from T&L Technology Advisory Group (TLAG)
    • Non-DoIT appointee from the Administrative Council (AC)
    • Non-DoIT appointee from Network Advisory Group (NAG)
    • Non-DoIT appointee from Madison Information Security Team (MIST)
    • Non-DoIT appointee from CCI Infrastructure Advisory Group
    • Appointee from Cloud Infrastructure Group
    • Appointee from the Division of Enrollment Management
    • Appointee from the Vice Chancellor for Finance and Administration
    • Appointee from the Provost Office
    • Appointee from the Division of Intercollegiate Athletics

     

    In general, the expectation for individuals fulfilling the role of an IT Infrastructure Advisory Group member include:

    • Being in a business or technology leadership role that is charged with keeping an eye both on their area and on the big picture;
    • Carrying an active responsibility for enabling the use of technology in teaching, learning, or research;
    • Carrying an active responsibility for administrative functions in schools, colleges, divisions, or other functional

ITAG Works in Progress

Backups sub-group