Getting started with email and calendar - UW–⁠Madison Information Technology

4 minutes to read | Last updated May 6, 2016

Office 365 is UW-Madison’s central email and calendaring service, providing free @wisc.edu email addresses to faculty, staff and students. Learn about how to use Office 365 here.

How to connect

Via the web. The Outlook Web App lets you use a web browser to access your mailbox from any computer that has an Internet connection.
Via desktop, mobile or tablet. Download the applications for your desktop at the Campus Software Library.

Not sure which option to use?

Learn more about each client

In Practice

How do I toggle between email and calendar?

Once you’re logged in to Office 365, simply click the icon in the upper left (indicated in the screenshot below):
How do I view my email folders?

Click the > symbol next to “More” within the “Folders” menu.
How do I send an email?

Click the plus sign icon next to the word “new” as shown in the screenshot below.

Then complete the appropriate fields (To:, Cc:, Subject:, and the body of your email) and click “Send.”
How do I change my settings?

Click the gear icon to see your settings options. Click on the appropriate setting and make your changes. Make sure to click “Ok” when you’re finished.
How do I log out of Office 365?

First click on your photo (or silhouette) and then “Sign out.”
How do I schedule a meeting?

First, select “Calendar” from the apps pulldown (see “How do I toggle between email and calendar?” above). Once your calendar opens, select “New.”

Select the date you want to hold your meeting.

Double click the time slot you want to hold your meeting:

Then complete the appropriate fields (Event name, Location, etc.). To add attendees, click the + sign to the right of Attendees.
How do I change my calendar view from week to day (or vice-versa)?

In the upper right of your screen, you’ll see options below your image.