Instructional Technologists Group

The mission of the Instructional Technologists Group (ITG) is to bring together instructional technologists, designers, and support specialists from across campus to provide input, guidance, and support to the Vice Provost for Teaching and Learning and other governance groups as requested in fulfilling the academic mission of the University. Anyone wishing to join is welcome; send an email to the secretary listed below in the Contacts section.

The group meets on the 2nd and 4th Wednesdays of the month. Anyone on campus who is interested in or supporting instructional technology is welcome to join the group, and attend the meetings. To join the ITG, send an email to the secretary listed below in the Contacts section.

At a glance

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Erica Hagen (Chair)

Theo Howard (Vice-Chair)

Cliff Cunningham (Secretary)


Officially, ITG comprises 16 Voting Members. Each member represents, and has been appointed by schools, colleges, institutions, departments and divisions from across campus. This arrangement is to ensure representation of a wide swath of our instructional technology community. The 16 current Voting Members are listed below.

In addition to these Voting Members, ITG also has over 100 (non-voting) Members. These members are included in group communications, are invited to the bi-monthly meetings, may serve (volunteer) on any of the various task forces or committees that arise, may be elected to leadership positions, and are invited to contribute to the conversation and environment of open exchange among instructional technologists on campus.

Membership is open to any interested individual on the UW-Madison campus. To join the ranks, please, send an email to the Secretary listed above, in the “Contacts” section.

Upcoming Meetings

Meetings Occur the 2nd and 4th Wednesday of the Month

All Meetings 10:30 AM – 12:00 PM

Virtual Meetings Until Further Notice

ITG Charter

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Instructional Technologists Group charter

Purpose of this Charter Document

This charter defines the shared mission, roles and responsibilities, guiding principles, membership, communication activities, and evidence of impact for the Instructional Technologists Group (ITG).

It is expected that this document will be reviewed and updated annually or when there are major changes to the mission, principles, members, etc. of the group.

Executive Sponsors

The following individuals have authorized the ITG and will serve as the Executive Sponsors:

Brian McNurlen
Interim Associate Vice Provost for Learning Technologies
Interim Director, DoIT Academic Technology

Lois Brooks
Vice Provost for Information Technology Chief Information Officer (CIO)

John Zumbrunnen
Vice Provost for Teaching & Learning Professor and Director American Democracy Forum | Political Theory


The mission of the ITG is to bring together instructional technologists who have been appointed by their respective school, college, institute, or division Deans to provide input, guidance, and support to the Vice Provost for Teaching and Learning, Student Digital Ecosystem group (SDE), and other governance groups as requested in fulfilling the academic mission of this University. The Group will consider and provide input around the policies, processes, and standard operating procedures as they are performed by staff to plan, design, deliver, and operate instructional technology services offered to faculty, instructional staff, and learners. They will interpret campus policy, to understand the investments in academic technology and how they are aligned with strategic academic priorities, whether campus- or School, College, Institute, Division (SCID), and how these investments impact new directions for teaching and learning.

The intent of the ITG is to provide a conduit for communication between SCIDs, central leadership, and other service owners; and to strengthen the partnerships between these groups in order to support and create a rich teaching and learning environment on the UW-Madison campus.  As a group that includes representation of all the Schools and Colleges, the ITG is well-suited to not only communicate back to their School/College upcoming changes, but also to provide feedback regarding feasibility, viability, and potential impacts of proposed policy and service changes, and proposed timelines, on operations within the SCIDs.

ITG Roles

ITG members may perform a multiplicity of roles. To clarify expectations and roles, the ITG may state these roles in agenda topics, projects, and other activities.

  1. An advisory role to the Vice-Provost for Teaching and Learning, and Associate Vice Provost for Learning Technologies & DoIT Director of Academic Technology, to highlight the feasibility and viability of changes, projects, and other proposals
  2. An advisory role to supported services, particularly Learn@UW Madison
  3. An awareness role for emerging trends, campus issues, and existing processes
  4. A leadership role for proactive change (process, systems, culture) and specific projects, initiatives, and activities
  5. A communication role for identifying communication needs around major initiatives that impact teaching and learning, and ensuring the desired communication occurs to and within the SCIDs
  6. An endorsement role for specific projects, decisions, and initiatives
  7. A collaborative role, bringing subject-matter expertise to the group at large or to working teams to craft recommendations, analyze current state, or perform other work
  8. An informal advisory role to other campus governance groups and leadership that touch on the teaching and learning ecosystem of campus such as the Registrar’s office, and the Office of Academic Planning and Institutional Research.

Responsibilities for ITG Members

ITG is comprised of academic technology professionals from central units and the schools, colleges, institutes, divisions, and departments from across the UW-Madison campus. Deans or Associate Deans will select ITG members. Responsibilities include:

  1. Regularly attend meetings, which will typically occur twice a month
  2. Represent and share deep understanding of their respective academic technology environments
  3. Understand and share academic technology trends that could shape campus conversations and directions
  4. Provide candid input and direction on UW-Madison teaching, learning, and technology strategies, initiatives, planning, areas for innovation, and priorities and progress towards intended outcomes
  5. Promote agreed upon campus standards and practices within respective units and university
  6. Actively participate in ITG meetings, chartered sub-teams, and work groups
  7. Assist in communicating outcomes and recommendations to the campus community

Responsibilities for the Leadership Group (Vice-Chair, Chair, Past Chair)

  1. To drive agenda topics for ITG meetings
  2. To fairly summarize and represent the ITG’s views at Student Digital Ecosystem Executive Committee meetings and leadership meetings with Sponsors
  3. To fairly summarize and represent ITG’s views at other Governance meetings as requested/needed
  4. To make sure that official representatives are fulfilling their responsibilities

Responsibilities for Sponsors & Service Owners

  1. To bring high-level campus issues to the ITG within a reasonable timeframe so a meaningful dialogue can occur and ITG input can be practically addressed
  2. To ensure that IT service changes or procedure changes are data-informed and include an understanding of the financial, programmatic, and academic impact to schools, colleges, institutions and divisions, and the individual faculty, staff, administrators, and students who work and learn therein
  3. To help ITG members understand the context, rationale, and potential impacts of proposed changes for both the University and their SCIDs
  4. To receive advisement from the ITG about the impact of issues, services changes and prioritization, and consider this along with input and direction from other governance and advisory groups (e.g.  the Student Digital Ecosystem and Teaching & Learning Technology Advisory Group) to aid in effective decision-making.

Guiding Principles

Alignment. Assist with the alignment of decisions with strategic academic directions, and coordinate actions within respective academic units.

Inclusivity. Provide broad representation from the academic units and across the disciplines, so we have representation on the diverse use of technology across teaching and learning methodologies and delivery channels.

Transparency. Commit to transparency and regular two-way communication in group activities and technology selection; e.g. agendas will be shared in advance of meetings; meeting minutes/notes will be published regularly after meetings; decisions and decision making processes will be clearly explained; feedback and input on ways to improve processes will be invited.

Disciplined innovation. Work collaboratively to ensure sustainable, scalable, disruptive, transformative, and incremental innovation activities.

Metrics. Work to develop measurable criteria for success and include meaningful measurements, timelines,  and analytics for initiatives, projects, and services.

Standardization and Interoperability. The group will seek, wherever possible to find, adopt, and contribute to widely-accepted standards, harnessing the power of standardization and interoperability to diminish the pains of adoption and integration of new tools.

Stewardship. Consider advice around the responsible use of University technology resources.

Usability and Accessibility. Commit, whenever possible, to usability and accessibility practices which comply with federal law [ADA, Section 508] and university policies in order to ensure universal access to all centrally-provided technology services.

Professional Development. Advocate for the continuing education of academic technology professionals and the sponsorship of new professional development opportunities.


This group will have a mix of campus academic technology professionals representing schools, colleges, institutes, divisions, and departments. To the degree possible, all schools, colleges, institutes, and divisions should be represented, but not all departments will be.

The Executive Sponsors have overall responsibility for ITG.

The ITG Chair will serve a three-year term, on year Vice-Chair, one year active Chair, one year Past Chair. The Chair will solicit nominations for Vice-Chair from the official membership of ITG and should always be a SCID representative, and the Vice-Chair and Chair should come from different SCIDs. Vice-chair nominees must be active, existing members of ITG. At the conclusion of the nomination period, the ITG voting members will hold a vote to elect the new Vice-Chair. After one year, the Vice Chair will rotate into the Chair role and the Chair will become the past-chair.

Below is a list of voting member representation that will be reviewed annually. Official members (those appointed by their SCID) should have permission, and ultimately the responsibility, to invest in ITG projects and initiatives, and the ability to demonstrate expertise in key ITG competencies (e.g. Canvas sub-account admin training) and their SCID needs.  While only official voting members have voting rights (should an official vote ever be needed), attendance at the meetings of other interested parties such as (but not limited to) non-credit and other support teams is at the discretion of the ITG Chair:

  • College of Agricultural & Life Sciences
  • Wisconsin School of Business
  • Division of Continuing Studies
  • School of Education
  • College of Engineering
  • Engineering Professional Development
  • Gaylord Nelson Institute for Environmental Studies
  • School of Human Ecology
  • Law School
  • College of Letters & Science
  • School of Medicine & Public Health
  • School of Nursing
  • School of Pharmacy
  • School of Veterinary Medicine
  • Ex Officio – Learn@UW-Madison Service (DoIT Academic Technology)

Group Logistics

DoIT will provide logistics and administrative support for the ITG to schedule facilities, manage the online storage of materials, organize the agenda, verify commitment of presenters, etc. Reports on ITG activities will be presented by the ITG Chair, or their representative, to the Learn@UW Madison Executive Committee and key governance groups and communities as needed.

Evidence of Impact

Evidence of ITG’s influence and focus include the following:

  1. ITG makes recommendations and provides input and guidance to campus services related to teaching with technology, particularly Learn@UW-Madison.
  2. ITG makes recommendations and provides input and guidance to the Student Digital Ecosystem group (SDE).
  3. Teaching, learning, and technology research and metrics are used to guide
  4. academic technology decisions across all units.
  5. The adoption of academic technologies across units is considered strategic by the wider campus community.
  6. Greater communication and transparency of teaching, learning, and technology issues is evident across campus.
  7. ITG members communicate new information, recommendations, and progress to their respective units.

Charter edited by Committee and approved by Sponsors June 2021.