Titles and headings

Using titles and headings is one of the 10 fundamental concepts that can support digital accessibility in all of your content.

Titles and headings are short text phrases that help people understand and navigate content in any written medium, including documents, emails, and websites. Headings give meaningful structure to digital content, helping all users find the information they need. 

Applying heading styles in document editors like Microsoft Word, Google Docs, or WordPress will create an outline that screen reader users can access to navigate through content quickly and effectively.

Think of headings as a content outline for your document or webpage. They create a hierarchical structure that helps organize the main points, and give assistive technology users landmarks to help navigate through the content. Heading structure for a webpage about Bucky Badger might look like this:

  • Bucky Badger
    • History
    • Variations
      • Mascot
      • Logo

Heading levels should be applied in order of their rank, or level. The top of the hierarchy should be a heading level one (h1). Subsequent headings should be nested by their rank from h2 to h6. The headings for the Bucky Badger webpage would be ranked as the following:

  • (h1) Bucky Badger
    • (h2) History
    • (h2) Variations
      • (h3) Mascot
      • (h3) Logo

Only use one h1 heading for the title of a document or webpage. There are limited exceptions for documents that contain more than one title, such as an academic journal with multiple written pieces. 

Skipping heading levels can cause confusion — for example, following an h2 with an h4 — and should be avoided. 

A sample page in Microsoft Word. Refer to caption for more details.
Select the Heading 1 style to add a document title in Microsoft Word. The Title style should only be used when creating a title page, such as for a report.
A sample page in Google Docs. See caption for more details.
Select the Heading 1 style to add a document title in Google Docs. The Title style should only be used when creating a title page.

Assistive technologies like screen readers generally don’t convey visual styling like bold text, color, or larger font sizes. This is why it’s important to use a heading style to introduce each new content section — do not rely on visual text emphasis alone to create document structure. You can modify the appearance of default heading styles if you’d like to change their font, size, or color. 

There is no limit to the number of headings you may have in a document or webpage. Longer documents and webpages typically have more headings because they contain more information, and chunking content into sections makes it easier for people to read and find what they need.

  • Add a unique title to your website or document that matches the content of the page
  • Use one h1 level heading for the title of a document or webpage
  • Use headings in order from h1 through h6 without skipping levels

Fundamentals

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Download the checklist

Download our digital accessibility fundamentals checklist PDF to help you keep track of the core principles of accessibility while creating and editing digital resources.

Download the checklist

The Center for User Experience

At the Center for User Experience, we are committed to working with you to make digital spaces more accessible, usable and inclusive for all students, faculty and staff at UW–‍Madison. We help the university follow its Digital Accessibility Policy by offering free evaluation and consultation services to all UW–‍Madison community members. For guidance on complying with digital accessibility requirements, visit Digital accessibility and the Americans with Disabilities Act (ADA).

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  • Meet with us: Book a quick chat with one of our team members to ask any questions you have.
  • Start a project with us: We support accessible design and development. Fill out our Let’s Connect form to begin working with us on your project or to request an accessibility evaluation.
  • Email us: Not sure if you’re ready to meet? Email us to start talking and figure out what to do next.