University of Wisconsin–Madison
People in meeting face-to-face and with colleagues on Zoom

How to host inclusive hybrid meetings

As we adapt to facilitating a combination of in-person and virtual (aka hybrid) working environments, it’s important to make considerations for each style of work to ensure we are also creating an inclusive, collaborative, and productive work environment.

The Center for User Experience, in collaboration with UW-Madison Learning & Talent Development, The Office of Strategic Consulting, and The Office of Compliance have created guidance for campus on how to conduct meetings involving participants who are a combination of in-person and virtual.

Information included in the guide includes:

  • A downloadable checklist
  • How to use existing technology
  • Where to build inclusivity into your meetings
  • In-meeting best practices
  • Meeting room setup scenarios

Guide: How to host inclusive hybrid meetings

Why make our meetings inclusive?

There are a number of benefits to incorporating inclusive practices in everyday work, including higher productivity, higher job satisfaction, lower turnover rates (especially among people of color) and the ability to attract and retain employees from a broader talent pool. All of these factors assist in diversity and inclusion efforts, labor force demand needs, and employee work/life balance.

The goal of the guidance is to develop supportive habits in preparing for and hosting inclusive meetings, preventing ableism, and building respect for coworkers in the workplace.