Last updated on June 30, 2025
Note: Google Groups is not a HIPAA-approved mail-list service. Please contact the UW Health Security Team or UW–Madison HIPAA Security Coordinators if you have any questions. Learn more about approved tools for storing/exchanging protected health information.
Google Groups is a service that can be used to send mass email, grant group members permission to Google files, collaborate with colleagues and more. We offer four types of Google Groups:
- Standard group: Non-data driven group. Manually created
- Custom group: Data driven groups based on HR/SIS/Manifest data
- Class group: Data driven group based on course enrollment data
- Advisor group: Data driven groups based on Registrar data
Benefits
- Not owned by an individual UW–Madison Google Workspace account
- Will not be deactivated if the creator leaves UW–Madison
- Invalid or deactivated addresses are automatically removed
- Files can be shared with a group instead of individuals
- Group moderation is available
- Membership can include both UW–Madison (internal) and non-UW–Madison (external) email addresses
- Members can manage their subscription
Getting started
Getting started with Google Groups
Terms of use
Pricing
Free
Available to
- Departments
- Faculty
- Researchers
- Staff
- Students