Last updated on June 20, 2025
UW–Madison Google Workspace is a collection of cloud-based productivity and collaborative tools including: Google Drive, Shared Drives, Docs, Sheets, Gemini, NotebookLM and more.
Important note about working with Protected Health Information (PHI): Google Workspace should not be used by UW–Madison faculty, staff and students interacting with electronic PHI protected by HIPAA regulations. If you are a part of the UW–Madison health care component, contact your HIPAA privacy or security coordinator with questions about the applications best suited for creating, storing and sharing PHI.
Benefits
- Protects your intellectual property and individual privacy rights
- Collaborate with classmates, UW–Madison colleagues and external collaborators
- Enterprise-data protection is extended to Gemini and NotebookLM apps, which means chats are not human reviewed or used to train the AI models
- Accounts are administered by UW–Madison
Requirements
Getting started
Access your UW–Madison Google Workspace account via your NetID.
If you’re logging in for the first time, you’ll see a welcome message. Since the University does not have Gmail enabled, portions of the message that mention email do not apply to UW–Madison Google Workspace. Please review the UW–Madison Google Workspace Terms of Use.
More information on logging in and moving between apps can be found in the KnowledgeBase (KB).
Terms of use
Google Workspace Terms of Service
Options
Google Drive
Share documents, spreadsheets, presentations, forms and drawings. Collaborate in real-time with your team or with your whole school. You can publish final documents to the entire world, too.Google Shared Drives
Shared drives are special folders in Google Drive that you can use to store, search and access files with a team. Shared drive files belong to the team instead of an individual. Even if members leave, the files stay in the shared drive so your team can keep sharing information and work anywhere, from any device.Google Groups
Participate in mailing lists and discussion groups.Google Gemini
Gemini is a multimodal AI chatbot that understands and processes text, images, audio and video. It is integrated across Google products, helping with tasks from writing and coding to research and content creation.NotebookLM
NotebookLM is Google's Gemini-powered research and note-taking tool that acts as a "virtual research assistant." You can upload various sources like PDFs, Google Docs, websites, and even audio to create summaries, answer questions, generate ideas and create "audio overviews." It's designed to help you quickly understand complex information and organize their thinking provided source material.Additional core apps
View additional supported apps that you have access to for free such as Google Sheets, Google Forms, Google Sites and more.Other
Other commercial apps are available to use but are not covered by the UW–Madison Terms of Service.
Available to
- Faculty
- Researchers
- Staff
- Students