The UW-Madison Zoom implementation team at DoIT, with support of the Zoom advisory group, is working as quickly as possible to deploy Zoom for the University. We are focused on delivering essential features first and then rolling out additional features in an orderly and efficient manner. We enabled Zoom for everyone before the start of the Fall semester with a full feature set and basic support. The early release of Zoom is best for early adopters and those with prior Zoom experience.
Instead of publishing a fixed release schedule, we are relying on real time feedback from the user community and our Zoom Advisory Board to focus on what is most important. We will update and publish this roadmap weekly. Please visit the Zoom Implementation Project website for additional information.
Done – These activities and features were completed since the last roadmap was published:
- General UW-Madison Zoom offering instantiated and configured
- Security settings vetted and in place to prevent Zoombombing and to align with FERPA and ECPA
- Zoom training resources published and Zoom support knowledgebase (KB) created
- All instructional staff assigned licenses for meetings up to 500 participants
- Service accounts available in Zoom
- Large meeting and webinar add-on licenses available via request
- Virtual UW backgrounds available for UW-Madison Zoom use
- UHS migrated into HIPAA-compliant account (Smart Restart)
- UW Extension migrated into Zoom as proof of concept for large group migration
- Zoom Advisory Group formed for campus community representation, input, and decision-making. Visit the Zoom Implementation Project website for a list of Zoom Advisory Group members.
Now – These are the activities and features we are working on now:
- Personal account and service account migrations from the consumer version of Zoom
- Outreach to Zoom paid consumer account owners with more than one member to initiate migrations
- Requirements gathering for Zoom users who need to comply with HIPAA
- Training offerings to campus – UW Extension staff are providing four sessions starting late September
- Documentation updates to support the DoIT Help Desk and to facilitate faster response times to customer requests
- Expanding the KB documentation available to campus
Next – These are the activities and features we plan to work on next:
- Add @wisc.edu as a managed domain to UW-Madison Zoom. With this change, all Zoom accounts with an @wisc.edu email address will be moved into UW-Madison Zoom.
- Update the current HIPAA compliant sub-account, based upon the requirements found during the use case analysis, to meet the needs of most use cases.
- Move accounts and organizations that require HIPAA security controls into the HIPAA compliant sub-account.
- Expand Zoom training offerings to campus
- Facilitate a UW-Madison Zoom User Group for campus
Later – These are activities, features, and requests that are being explored and are potential candidates for working on next. These are in no particular order.
- Authentication profile to restrict meeting access to users within our domain only
- Live transcription service to display transcript on the side panel in-meeting
- Document scheduling privileges and how they work
- Integration with third party captioning services
- Custom reports for group administrators
- Enhanced auditing
- Provide the ability for domain administrators to enable Zoom for a service account and then authorize individuals to log in
- Manifest-based provisioning of large meeting (1000 participants) and webinar licenses
- Develop roles for support staff in Zoom
- Explore impact of sub-domains in UW-Madison Zoom
- Integration with Canvas
- Explore Kaltura integration capability for Zoom recordings
Zoom Advisory Group
August 27, 2020 Zoom Advisory Group meeting – Implement Zoom before the start of Fall semester – The Zoom Advisory Group supports moving forward with the Zoom implementation to provide the service to campus before the Fall semester, if possible. Service support, training, and additional enhancements can occur throughout the semester.
September 23, 2020 Zoom Advisory Group meeting – Ability to set personal pronouns and change display name – Zoom has experienced many Zoom-bombing incidents in which the attacker will rename themselves to include profanity or hate speech in the display name. In the interest of maintaining a safe Zoom environment for UW-Madison, the decision was made not to allow individuals to set personal pronouns or change display names. Preferred name is available to the UW Madison community to set a preferred name, which is then used by multiple services. DoIT is working toward an enterprise-wide, secure solution that will allow individuals to add preferred pronouns in multiple cloud-based tools, including Zoom.