Compare My Drive with shared drives
|My Drive||Shared drive|
|File ownership||The individual owns the files.||The team owns the files.|
|Storage||My Drives have a 25 GB default storage quota.||Shared drives have a default 25 GB storage quota.|
|File preservation||If the individual leaves, all files they own may be subject to deletion, even if they’ve been shared with others.||If a member leaves, all files remain and continue to be accessible by remaining members.|
|Sharing||By default, newly created My Drive folders/files are set to private.||By default, all folders/files saved in the shared drive will be accessible by all members.|
|Collaboration and access||My Drive is best suited for non-collaborative file storage.
Grant others access to your files/folders and give them permissions such as view, edit or comment.
|Shared drives are best suited for collaborative work.
Set access levels for each shared drive member, such as manager, content manager, contributor, etc.
Examples of when to use a shared drive:
Group or team projects
- Easily add team members to the shared drive and give varying levels of permissions/access to content.
- Shared drives are especially helpful when planning cyclical events such as conferences, trainings, award ceremonies, etc.
- Faculty/instructors: When developing curriculum materials, assignments and other coursework, store them in a shared drive and collaborate with colleagues as you shape your course.
- Preserve files from previous semesters or events in case you need to refer back to them. If you need to archive or store content on a long-term basis, Google Drive is not the recommended storage service. Please consider alternative storage options.
Department- or team-wide documents
- Store regularly used files everyone needs access to such as budget information, templates, onboarding documents, meeting agendas, etc.
- Get started with My Drive
- Get started with shared drives
- Move folders from My Drive to shared drives
- Reshaping the Google Workspace Service project site
Need assistance? Have questions?
If you have questions or want to talk further, contact the Reshaping Google Workspace project team.