SIS security role catalog

If you need to:

View Applicant and Prospect (undergraduate) data:

• Application information including demographic data, admit term, academic program, admission decisions
• Summary pages for application data, academic test scores, and external education, including schools attended, high school and college transfer
  courses taken, previous college degrees earned, academic interests Prospect data including prospective admit term, academic program, referral source; academic interests; prospect summary; academic test summary.
• View undergraduate transfer credit data, including viewing and printing a transfer credit evaluation.

Request this role:

ADM_ADMISSIONS_INQ

Replaces all previous admissions & prospect inquiry roles (ACI_APPL, ACI_EDUC, ACI_PROS, AG_APINQ)

If you need to:

• View demographic data that is considered public, such as name,address, phone number, and email.
• View other public data including athletic participation, program, plan, degree, honors and awards, and term search. View session dates and deadlines.

Includes Student Records WorkCenter.

Request this role:

SR_IPUBL

If you need to:

• View data as described in SR_IPUBL (above) plus confidential data such as residency, citizenship, visa permit, external study, and service indicators/holds. Includes Review FERPA Display page indicating FERPA restrictions placed by students.

Request this role:

SR_IDEMO

If you need to:

• View data as described in SR_IPUBL and SR_IDEMO (above) plus enrollment detail, academic load exceptions, term credit overrides, student enrollment history, transfer and test credits, test scores, student advisor, dean’s actions, student groups, major declaration, program change history, name change audit, and withdrawal status audit.
• View undergraduate transfer credit data, including viewing and printing a transfer credit evaluation.

Includes Data Center to run reports for curricular and student data

Request this role:

SR_IACAD (Includes access previously in AU_ITRCR)

If you need to:

• View data as described in SR_IPUBL, SR_IDEMO, and SR_IACAD (above) plus term statistics, grades, and GPA.

Request this role:

SR_IFULL

If you need to:

• View degree and major information on UW alumni.

Request this role:

SR_ALUMNI_INQ (Replaces ADV_IUSR)

If you need to:

• View and print a student’s UW Unofficial Transcript.

Request this role:

SR_UTRAN

If you need to:

• Add exceptions to the GSTS advisement reports for students.
• View curricular requirements and monitor academic progress of graduate students using the Graduate Student Tracking System (GSTS) advisement reports.

Support materials: Graduate Student Tracking System (GSTS) Information

Request this role:

GS_AA_PROGRAM*

If you need to:

• Add, change, or remove an Advisor’s name from a student’s record.

Request this role:

SR_UADV*

If you need to:

• Declare or cancel majors, options, or certificates.

Academic Dean’s should select SR_PROGRAM_PLAN_RQSTS_DEAN under restricted roles instead.

Request this role:

SR_PROGRAM_PLAN_RQSTS_DEPT  (Replaces SR_MAJ_DECL)

If you need to:

• Update curricular data for my department’s courses including access to Maintain Schedule of Classes Scheduling New Course. Includes class associations, class meetings, course topics, section-level requisites and global notes.
• Update textbooks and instructor provided content
• View course catalog, course requisites and enrollment requirements, class permissions, waitlists, and class rosters, student enrollment history, term credit overrides, service indicators/holds.
• View curricular data for all departments.

Includes Data Center to run reports for curricular and student data

Request this role:

SC_TTBL2* Also includes access previously in SR_IENRL

If you need to:

• Manage a department’s enrollment by changing enrollment limits and consent, granting class permissions, and managing wait lists
• View enrollment related data for all departments such as class rosters, student enrollment history, term credit overrides, and service indicators/holds.
• View curricular data for all departments including Maintain Schedule of Classes, course catalog, course and class requisites.
• Includes Data Center to run reports for curricular and student data

Request this role:

SR_UENRL* Also includes access previously in SC_ITTBL

If you need to:

• View curricular data for all departments including Maintain Schedule of Classes, course catalog & course & class requisites
• View enrollment related data for all departments such as enrollment and wait list limits, consent, class permissions, class rosters, student enrollment history, term credit overrides, and service indicators/holds.

Includes Data Center to run reports for curricular and student data
This role is not needed by anyone with SC_TTBL2 or SR_UENRL

Request this role:

SR_CURRIC_ENRL_INQ Replaces SC_ITTBL and SR_IENRL

If you need to:

• Run ad-hoc reports on real-time student and curricular data. Detailed information can be found in the UW Madison SIS KnowledgeBase document Ad Hoc Reporting in SIS

Do not request this role if you request SC_TTBL2, SR_UENRL, SR_CURRIC_ENRL, SR_IACAD, or SR_IFULL

Request this role:

SR_DATA_CENTER

If you need to:

• Review Enrollment Requirement Rosters in order to determine if students should be dropped from a class based on failure to meet a pre-requisite.

Access is limited to departments participating in PERC.

Request this role:

SR_PERC_ROSTERS

If you need to:

• Add, change, or remove a Student Group from a student’s record. Examples include CAE, Math placement, FIG.

Request this role:

SR_USG*

If you need to:

• Add, change, or remove a Service Indicator (Hold) from a student’s record. Examples include Advisor & Fee holds

Request this role:

SR_USI*

If you need to:

• View information regarding financial aid forms received, communications sent, application status, award, cost of attendance, and who the student is for financial aid purposes.

Request this if you are directly responsible for awarding grant or scholarship aid to students or if you assist students in receiving financial support toward the Cost of  Attendance at UW–‍Madison

Request this role:

FA_NDUSR

If you need to:

• Access student Customer Accounts to view all or some of charges and payments which include tuition and fee assessment, International Studies & Program fees,  financial aid, scholarships, third party tuition payment, tuition remissions, personal data, and enrollment history.

Request this role:

SF_ISAEU*

If you need to:

• View imaged documents for undergraduate and/or university special/guest applicants or enrolled students.

Applicant documents include admissions applications for undergraduates and university special/guests, and supporting materials for undergraduate applicants.  Graduate and professional student applications are not available as imaged documents.

Enrolled student documents include admissions applications for undergraduates and university special/guests, supporting materials for undergraduate applicants, and  major declarations/cancellations, academic actions, retro foreign language, credit evaluations, course changes, withdrawals, and degree completions for all students.

Request this role:

UW_IM_Webnow