Custom audiovisual conference room

Last updated on February 21, 2024

DoIT can design and build hybrid conference room solutions that provide an intuitive and consistent audiovisual experience. Our standard room configurations support joining Zoom, Webex, and Microsoft Teams meetings from the same touch screen controller. Systems can be scaled to meet the size and requirements of the room while retaining the ease of use of the touch screen.

We can build or upgrade the room system as needed, and training, support, and documentation are included in the project. Please fill out this form to request a custom conference room.

Conference room configurations

Small Room

  • Capacity: 1-6 people
  • Display: Up to 65″ LED screen
  • Cisco video conferencing device
  • Zoom, Webex, and MS Teams calling
  • Integrated camera, microphones, and speakers
  • Wired and wireless screen sharing

Medium Room

  • Capacity: 6-12 people
  • Display: Up to 80″ LED screen
  • Cisco video conferencing device
  • Zoom, Webex, and MS Teams calling
  • Integrated camera, microphones, and speakers
  • Additional table microphone
  • Wired and wireless screen sharing

Large Room

  • Capacity: 12-20 people
  • Display: Up to 98″ LED screen
  • Cisco video conferencing device
  • Zoom, Webex, and MS Teams calling
  • Integrated camera, microphones, and speakers
  • Additional table or ceiling-mounted microphones and speakers
  • Wired and wireless screen sharing

Benefits

  • Permanent hybrid meeting solutions in your dedicated meeting space
  • Includes hardware and software setup for Zoom, Webex and MS Teams meetings
  • Includes training, support, and documentation
  • Custom, scalable design
  • Ease of use joining a hybrid meeting
  • Wired and wireless screen sharing capabilities
  • Accessible device that promotes unified collaboration

Requirements

  • Must be UW–‍Madison faculty member, administrator, or staff member
  • Must be on UW–‍Madison campus

Getting started

To request a hybrid conference room, please begin by filling out this form with your requirements.

Pricing

  • Small Room – Starting at $3,000
  • Medium Room – Starting at $5,000
  • Large Room – Starting at $20,000

Beyond the vendor costs, there is a $750 charge for managing, planning and installation of the project. This includes documentation, end user training, and 30 days of DoIT support.

If ongoing DoIT support is requested, there is an annual fee of $750. Ongoing support includes equipment maintenance, phone and onsite support, and additional training and documentation as needed. Support does not include staffing for meetings or events, hardware replacement costs, or costs associated with services from FP&M or outside vendors.

Available to

  • Administrators
  • Departments
  • Faculty
  • IT Staff
  • Staff

Service category